Effective on:  May 5, 2017

GENERAL STATEMENT 

This Privacy Policy (“Privacy Policy”) discloses the privacy practices for Chartrounds Site Management, LLC and Chartrounds, LLC (collectively, “Chartrounds,” “we,” or “us”) with regard to your (“you” or “your”) use of the website www.chartrounds.org and any affiliated site (the “Site” or “Sites”).  Chartrounds is committed to your privacy and the privacy of the Data you transmit on our Site.  Our Privacy Policy addresses the following important issues:

What Information Chartrounds Collects

How Your Information Is Used And May Be Shared 
How Chartrounds Protects Your Information 
Updating Information 
Miscellaneous 
Contacting Chartrounds For Privacy Questions 

WHAT INFORMATION CHARTROUNDS COLLECTS

Active Information Collection

Chartrounds collects information that you provide to the Site.  This includes the Personal Profile Data, Data, and Survey Data (collectively, your “Information”), each as further described in the Chartrounds Terms of Use.

Passive Information Collection

As you navigate through a web site, certain information can be passively collected (that is, gathered without you actively providing the information) using various technologies, such as navigational data collection.  For example, when using the Site, we may track IP addresses, use session, persistent, and flash cookies and any other successor tracker technology and assign Internet tags.  Our system also automatically may gather information about the areas you visit on the Site and collect operational information about the technology you use, such as your browser, operating systems, Internet Protocol address, system and application software, peripherals, Internet service providers and the domain name of the web site from which you linked to the Site.

In addition, when you view the Site, we may store some information on your computer.  This information will be in the form of a cookie or similar file and will help us in many ways.  Most Internet browsers enable you to erase cookies from your computer hard drive, block all cookies or receive a warning before a cookie is stored.  However, if you choose to block cookies, you may not be able to access and use the Site in its entirety.

Chartrounds reserves the right to use electronic images known as web beacons—also referred to as single-pixel gifs—that permit Chartrounds to count users who have visited those pages and for other related statistics (e.g., recording the popularity of certain web site content and verifying system and server integrity). Web beacons are not used to access your personal information on the Site; they are used solely to compile aggregated statistics concerning the use of the Site. Web beacons collect only a limited set of information including a cookie number, the time and date of a page view and a description of the page on which the web beacon resides.

Chartrounds does not collect personally identifiable information automatically, but we may tie information collected automatically to your previously submitted personally identifiable information.

We passively collect information to understand what areas of the Site are most popular, which areas may require improvement and what technologies are being used by our visitors.  This information helps us to update and improve the Site.  We also use this information for security purposes, to detect and to block security breaches and to provide you with a safe online environment.

HOW YOUR INFORMATION IS USED AND MAY BE SHARED

Description of Primary Use
Chartrounds uses your Information primarily as described on the Site and in the Chartrounds Terms of Use. Please note that any information you post on the Site may be viewed by the other participants of the Site.

System Administration
Chartrounds may use your Information to the extent necessary for Site and system administration, such as for the technical support of the Site and its computer system, including processing account information, in the course of securing and maintaining the Site, and for verification of Site activity.

Customizing User Experience
Chartrounds may use your Information for the purpose of tailoring or customizing content or design of the Site during one or more of your visits to the Site.

Research and Development
Chartrounds may use your Information to conduct research and development needed to enhance, evaluate and improve the Site and the Educational Services.

Product Information and Offers
Your information may be used to contact you about additional service offers from Chartrounds.  Chartrounds also may use that information to let you know of services from companies other than Chartrounds that you might be interested in.  If you do not wish to receive these kinds of communications, you can opt out by unchecking the appropriate email offer announcements boxes during registration.

Significant Announcements by Email
Chartrounds may use your registered name and email address to provide you with significant announcements about Site functions or Educational Services or other services that you are registered to use, about this Site, about any user account you may create, about fulfillment of a specific transaction you have requested, or about other significant developments that may affect your use of the Site.  You cannot opt-out of this kind of email.

Additional Information for Specific Purposes
This Site may request additional information from you on online transaction forms.  Such forms may require you to provide contact information (such as name and mailing or shipping address) and payment information (such as credit card number and credit card expiration date).  Information that you provide in this way may be used for billing and accounting purposes, for recording products and services that you have licensed, bought or downloaded, and to fill your orders.  Chartrounds may use this contact information to communicate about orders, products, services, fees or charges.

Chartrounds uses a credit card processing company to process payments for certain services.  These companies have access to user information in order to perform their functions.  Chartrounds does not authorize third party providers to use other personally identifiable information except for the purpose related to these goods or services.

Sale of Assets, Merger, Acquisition, Bankruptcy
Information collected from you may be transferred to a third party as a result of a sale or acquisition, merger or bankruptcy involving Chartrounds.

Safety

Chartrounds will share information in situation involving threats to the physical safety of any person.

Feedback
Chartrounds may include feedback functionality on the Site that allows you to submit comments, or suggestions, or to report bugs found.  Chartrounds may collect your name or username and email address in order to follow up with you.

Consulting
Chartrounds may partner with another party to provide specific services.  When you sign up for these services, Chartrounds will share names, or other contact information that is necessary for the third party to provide these services.  These parties are not allowed to use personally identifiable information except for the explicit purpose of providing these services.

IP Addresses
Every computer connected to the Internet is given a domain name and a set of numbers that serve as that computer’s Internet Protocol or “IP” address.  When you request a page from any page within the Site, Chartrounds’ web servers automatically recognize your domain name and IP address and log your access.  The domain name and IP address reveal non-personal information about you such as the IP address, geographical location, and web browser from which you have accessed the Site.

Cookies
A cookie is a small text file that is sent to your browser from a Web server and stored on your computer’s hard drive.  Currently, Chartrounds uses both “session ID cookies” and “persistent cookies.” Chartrounds uses session ID cookies to make it easier for you to navigate the Site.  A session ID cookie expires when you close your browser.  If you authorize the Site to use persistent cookies by clicking “remember me on this computer” when logging in to the Site, Chartrounds also sets a persistent cookie to store your username passwords, so you do not have to enter it more than once.  The persistent cookie also enables Chartrounds to track your time on the Site for purposes of administering your use of the Site.  The persistent cookie is removed when you uncheck the “remember my email address” check box.  Your web browser allows you to control and limit cookies on your computer.  If you reject cookies, you may still use the Site, but your ability to use some areas or functions of the Site may be limited.

Legal Requests
Chartrounds cooperates with law enforcement inquiries, as well as other third parties, such as regulatory agencies, to enforce laws and third party rights, such as intellectual property rights and laws relating to fraud.  Therefore, in response to a verified request by law enforcement or other government officials relating to a criminal investigation or alleged illegal activity, or other activity that may expose us or you to legal liability, Chartrounds can (and you authorize Chartrounds to) disclose your Information as Chartrounds, in its sole discretion, believes necessary or appropriate.

HOW CHARTROUNDS PROTECTS YOUR INFORMATION

Submitting Forms Online 
Information you provide via electronic forms on the Chartrounds.org Website is secure and encrypted in most instances.  In other words, it is scrambled en route and decoded once it reaches the Site’s server(s).  Current versions of web browsers indicate when a web page is encrypted for transmission through a lock symbol usually located in the lower corner of your browser window.  You also may look for the letters “https://” at the beginning of your website URL.  The “s” means that the web connection is secure.

Spam 
Chartrounds maintains a strict “No-Spam” policy, which means that Chartrounds will not sell, rent or otherwise give your e-mail address to a third party without your consent.

Security

The security of your Information and Data you transmit using the Site is important to us.  When Chartrounds requests that you enter sensitive Information such as IDs, Passwords, and other account information, that information is encrypted using Secure Sockets Layer (SSL) software.  Any information provided to you is scrambled en route and then decoded by your browser.  We also use firewalls to help protect your information.  We regularly review and update our security practices.  If you have any questions about security, you can send an email to admim@chartrounds.org.  All Data is encrypted while transmitted in Chartrounds sessions.

It is important for you to protect against unauthorized access to your password and to your computer.  If you are an Covered Entity (as defined by HIPAA) or a business associate of a HIPAA-covered entity, you must comply with the HIPAA privacy and security rules when using the Site.  For others, you must use generally adopted industry web security standards for controlling access to your servers and user accounts and comply with all applicable federal and state data security laws, including, without limitation, Massachusetts General Laws 201 CMR 17.00 et. seq. you must notify Chartrounds if you experience a breach or misuse of your Information or Data in connection with transmissions through the Site.

You must keep your user name and password confidential.  You also must de-identify (as defined by HIPAA) any Data you provide to the Site.  Failure to do so also may compromise the confidentiality of your information.  In addition, to protect your Information and the Data, be sure to log off from the Site when finished using a shared computer.

Chartrounds also protects your Information offline.  Access to your Information is limited to employees who Chartrounds reasonably believes will need that information to administer the Site or to provide Educational Services to you in accordance with the Terms of Use.  However, Chartrounds is not responsible for the confidentiality, security or distribution of your own personal information by our partners and third parties outside the scope of our agreement with such partners and third parties.

No system can perfectly guard against risks of intentional intrusion or inadvertent disclosure of information sent to us.  Moreover, when you transmit your Information, including the Data, via the Internet, your information will be transmitted over a medium that is beyond our control, and therefore the security of the transmission may be compromised before it reaches us.  Accordingly, Chartrounds makes no guarantee as to confidentiality or security of any data, materials, or Information, including Data, that you transmit to or access from the Site.  IN ADDITION, YOU HEREBY EXPRESSLY AND SOLELY ASSUME THE RISK OF ANY UNAUTHORIZED DISCLOSURE OR INTENTIONAL INTRUSION, OR OF ANY DELAY, FAILURE, INTERRUPTION OR CORRUPTION OF INFORMATION (INCLUDING DATA) OR OTHER IDENTIFIABLE INFORMATION TRANSMITTED IN CONNECTION WITH YOUR USE OF THE SITE.  Chartrounds shall not be liable for the transfer of any personally identifiable information resulting from loss or distribution of Information, including the Data, the delineation or corruption of storage media, power failures, natural phenomena, riots, acts of vandalism, sabotage, terrorism or any other event beyond Chartrounds’s control.

Links
The Site may contain links to other sites.  The linked sites are not necessarily under the control of Chartrounds.  Please be aware that Chartrounds is not responsible for the privacy practices of such other Site.  Chartrounds encourages you to be aware when you leave our Site and to read the privacy policies of each and every web site that collects personally identifiable information.  If you decide to access any of the third party site linked to the Site, you do this entirely at your own risk.  Any links to any partner of the Site should be the responsibility of the linking party, and Chartrounds shall not be responsible for notification of any change in name or location of any information on the site.

This Privacy Policy does not apply to the practices of third parties that Chartrounds does not own or control.  You should always review the privacy policies of these third parties.  Chartrounds makes no representations or warranties with respect to such content, ownership or legality of any such linked web sites or services.

UPDATING INFORMATION

Correction/Updating Personal Information
If your Information changes (such as address or payment information), or if you no longer desire to use the Site, you can update your profile on the Profile Pages of the Site

Notification of Changes
The foregoing is the current Privacy Policy of the Site.  Chartrounds reserves the right to modify or amend our policies at any time.  If Chartrounds decides to change the Privacy Policy for the Site, Chartrounds will post those changes on the Site.  If you decline to allow Chartrounds to use your Information in accordance with the new privacy policy, your right to use the Site will be terminated.

MISCELLANEOUS

Consent to This Policy
The Terms of Use are incorporated herein by reference in its entirety.

Protection of Minors
Only licensed physicians, verified residents and medical physicists are permitted to register to use this Site.  This Site is not intended for users under the age of 13.

Your California Privacy Rights
This Privacy Policy provides you with information on how you may opt-out from the use of your Information by third parties for direct marketing purposes.  Therefore, we are not required to maintain or disclose a list of the third parties that received your Information during the preceding year for marketing purposes under the provisions of the California Civil Code protecting the privacy of information provided by California residents.

If you are a California resident and request information about how to exercise your third party disclosure choices, send a request to the following email address: admin@chartrounds.org.

CONTACTING CHARTROUNDS

If you have any questions or comments regarding this privacy policy, please contact:

Privacy Officer
Chartrounds.org
admin@chartrounds.org

If at any time you believe that we have not adhered to this Privacy Policy or you have a complaint regarding the way your Information is being handled, please contact the Chartrounds Privacy Officer.  Disputes under this Privacy Policy will be resolved by the Chartrounds Privacy Officer, who will use reasonable efforts to promptly investigate and, if necessary, to correct any problem.

CH01/ 25798408.6